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Ildhafn Committee Meeting Minutes - July 2022

Submitted by Elyna Delynor on July 8, 2022 - 11:34am


Minutes dated 2 July 2022

Meeting opened at 1.01pm

Venue: Zoom meeting online

Attendees: Christine (Seneschal), Etain (Herald), Elyna (Chronicler, Quartermaster), Giacoma (Chatelaine), Ahmed (Captain of Archers), Aveline (Webwright).


1. Opening and Welcome: by the Seneschal.

2. Apologies: Emrys (Marshal)

3. Minutes of the previous meeting:

Aveline moved that the minutes from the previous meeting (June 2022 – link: be accepted by this meeting. Seconded by Christine, vote was in favour, motion carried.

4. Matters Arising from the Minutes: None

5. Officer Reports:

- Seneschal (Christine):

Not much to report. Some of us are at a weekend workshop as we speak.

- Reeve (Domenego):

Not present, no report received, Christine will follow up open matters by email.

- Herald (Etain):

The new Hamlet is progressing, the name is nearly in place. Etain will be running a heraldry workshop at Winter Event.

- Webwright (Aveline):

Aveline has had covid so nothing new to report, aside from general maintenance on the website, and helping the Seneschal with a few things.

- Chatelaine (Giacoma):

At least three new people are hopefully coming to Winter Event. A couple of new people are here this weekend.

- Chronicler (Elyna):

Elyna advises she will be emailing the list/social media and advertising for either a Deputy or a replacement Chronicler.

- Marshal (Emrys):

Emrys has emailed a report as follows:

Since I am away in the UK, fencing is on a three week break and will kick off again on the 19th of July.

We have recently done a short review of authorizations and have concluded that we need more marshals for both heavy and fencing, otherwise we will drop below the practical minimum required to have a continual rolling pool of active marshals who can reauthorize each other. I will work on addressing this in the second half of this year.”

- Captain of Archers (Ahmed):

Ahmed also has had covid, and the weather has been wintery, so archery has been on hold for a bit. There will however be archery at the Winter Event.

- A&S Officer (Isobel):


6. Past Events:

- None.

7. Upcoming Events:

- Weekend A&S Workshop (Christine/Trudie):

Happening this very weekend at the Minerva Scout Hall! Going well so far.

- Winter Event (Christine/Giacoma):

All is progressing well. 16 on-site bunk bookings so far. Feast will be by Isobel, and archery will be run by Ahmed. There are plans to authorise a new heavy fighter, hold a heraldry workshop, a calligraphy and illumination workshop, Giacoma has plans for village games. Christine is trying to arrange borrowing the oil lamps from Alyenora and Rudiger. Elyna demands dancing, and there will also be singing.

- Summer Event:

It was decided best to wait until after Winter Event to advertise for a stewarding team, as hopefully motivation will be highly in the populace.

8. Other Business:

- Meetup account:

Use has fallen off with covid etc; Elyna moves that we let the subscription lapse with the view of revisiting it in future if deemed viable. Seconded by Giacoma, vote all in favour, motion carried.

- Club gear stocktake:

To be addressed after Winter Event.

9. Date of next meeting: 6 August 2022.

10. Meeting close: at 1.25pm.

Minutes written by Elyna.

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