ILDHAFN COMMITTEE MEETING – April 2022
Minutes dated 2 April 2022
Meeting opened at 1.05pm
Venue: Zoom meeting online
Attendees: Christine Bess Duvant (Seneschal), Giacoma Tovani (Chatelaine), Domenego Ferrante di Aldobrando (Reeve), Melissa Wijffels, Nathanael d'Avranches, Mærwynn æt Mædwe, Elyna Delynor (Chronicler, Quartermaster).
1. Opening and Welcome: by the Seneschal.
Very excited to be taking this role on and hope to support you all in making this group amazing. Thank you all for being here, to the new officers, and all those who applied for officer roles.
2. Apologies: Sympkyn, Eleanor Hall.
3. Minutes of the previous meeting: November’s minutes to be ratified by email.
4. Matters Arising from the Minutes: None.
5. Officer Reports:
- Seneschal (Christine)
I have been officially made seneschal on the registry; Ludwig has done handover by email, and we are going to have an in-person meeting. I have been many other officers, but this is my first time being baronial seneschal, and I welcome your honest feedback along the way. Also please let me know what support you would like from me.
- Reeve (Domenego):
Current Balance NZ$6,783.01
Hunua Falls still has a credit for the previously postponed Summer Event to the value of $875. We need to consider whether we ask for a refund or when we are likely to rebook the venue.
Domesday report is due by 15 April – I will be compiling the remaining details over the next week. Levies pretty much up to date now, possibly a few small things to tweak.
Signatories still need to be set up with SCANZ Kiwibank account – Action currently with SCANZ Treasurer, waiting to hear back.
Xero is due to be rolled out for the new financial year.
The Reeve’s handbook is getting updated to make clear the responsibilities between event stewards and the relevant group reeve.
- Herald (Max)
- Webminster (Aveline)
- Chatelaine (Giacoma)
I have taken on the loaner gear and am clearing out the garb. Planning to label and catalogue things and create a database. We have a lot of tabards. I have a lot of new ideas and am having chats with the new seneschal about future newcomers’ events.
- Chronicler (Elyna)
I have put out a request for material for the next issue of The Ildhafn Saga but haven’t had a great response yet so will begin shoulder-tapping specific people. Officers will be asked to submit a piece and anyone else is welcome to put something forward so please get in touch with your ideas.
If there are any ideas or features that the populace would like to see added to the regular content, please let me know.
- Marshal (Emrys)
- Captain of Archers (Ahmed)
- Quartermaster (Elyna)
Nothing new to report. Some spices were used at St Sebastian’s by the cook.
- A&S Officer (Griete)
6. Past Events:
- None. Covid prevented us holding the Summer Event in 2021.
7. Upcoming Events:
- Summer Event 2022:
There is a bid in from Cluain for Coronation at end of October. We will try to choose dates that won’t create a clash.
Christine will take over contacting the venue and confirming what date in late November/early December.
- Winter Event:
Christine is keen to hold something if no other stewards come forward, traditionally this has been a Baronial Anniversary celebration so around mid to late June.
- Dance workshop:
Christine and Giacoma have been plotting a dance workshop, Elyna is willing to help. (Finger-guns came out, indicating enthusiasm.) Aiming for late May with the understanding that newcomers can then be encouraged to attend Winter Event.
8. Other Business:
9. Date of next meeting: 7 May 2022.
10. Meeting close: at 2.06 pm.
Minutes written by Elyna Delynor.