What: Middle Eastern themed Midwinter celebration feast
When: Saturday 25 June
Where: Avondale Lions Hall
Who:
Steward: Shannon Wanty/Vettoria di Giovanni da Verona
SCA Membership 83147, exp. Feb 2018
Costeward: David Robb/William de Cameron
Feast Cook: Agate Ponder-Sutton/Maheshti al-Barraniya
Timing:
12:00pm site opens for steward, set up crew, cooks
5:30pm site opens for attendees
6:00pm feast service begins
8:30pm feast finishes
10:00pm event finishes for pack down
10:30pm site closes
Event Cap
Because the hall is fairly small, we will cap the feast at 40 attendees, excluding the stewards, feast cook, and primary help (her husband).
Help Sought
I am looking for someone who is able to help with transporting the bain marie. I can pick it up and return it to the place we're hiring it from, but will not be able to manage it and the baronial equipment on the day.
Cost
I have calculated for a breakeven of 20 and a breakeven of 25 people. I am happy to go with either of these, just let me know which you prefer.
This is calculated for a breakeven of 20 people:
| Item | Total Cost |
Cost Per Person |
Notes |
| Fixed Costs | |||
| Site Hire | $210 | $10.50 | $20 per hour for 10.5 hours |
| Equipment Hire | $105 | $5.25 | See explanation below table |
| Petrol | $40 | $2.00 | Contribution towards transport of Baronial gear |
| Misc Costs | $40 | $2.00 | Based on previous year's proposal |
| Sub Total | $19.75 | ||
| Non-Fixed Costs | |||
| Food | $16.00 | ||
| Kingdom Levy | $1.00 | ||
| Total Cost | $36.75 | ||
| Cost for Members | $37.00 | ||
| Plus Event Membership for non-Members | $2.00 |
Here it is again, calculated for a breakeven of 25 people:
| Item | Total Cost | Cost Per Person |
| Fixed Costs | ||
| Site Hire | $210 | $8.40 |
| Equipment Hire | $105 | $4.20 |
| Petrol | $40 | $1.60 |
| Misc Costs | $40 | $1.60 |
| Sub Total | $15.80 | |
| Non-Fixed Costs | ||
| Food | $16.00 | |
| Kingdom Levy | $1.00 | |
| Total Cost | $32.80 | |
| Proposed Cost for Members | $33.00 | |
| Plus Event Membership for non-Members | $2.00 |
Cost for children is to be $1 per year of age.
Note re Equipment Hire: this is to hire an eight pot bain marie from Party Hire, since there is only a standard stove in the kitchen. This will also enable us to keep food hot until serving. Once Agate has finished the menu, it may turn out that we only need a smaller bain marie, in which case the cost will be slightly less and the group may make a very slight profit on this.