Everyone who attends the event will do a chore or two, as is customary in the Crescent Isles.
We've tried to take into account preferences from booking forms, when people will be on site, and any other needs or commitments we're aware of. If you're going to be unable to do one of your chores please email the stewards to let them know as soon as possible.
If you'd like to swap chores with someone, then the May Crown mailing list might be a good way to ask who might want to swap. Please let the stewards know about any swaps you make.
The schedule for other activities is here.
These lists will also be available at the sign-in desk, so you don't need to memorise details.
It's possible that there will be a few changes over the week before the event. If that happens, we'll tell you about it when you arrive. If the changes cause a problem, we'll sort it out at the event.
Friday
| Chore | Person in charge | Helpers | Time | Place | Description |
|---|---|---|---|---|---|
| Unload float | William de Cameron |
Katherina Weyssin Geoffrey de Wulf Gareth Robertson |
4:30pm | Parking, by kitchen | Unload all baronial gear from float, take boxes to room they'll be used in |
| General Friday Set-up |
William de Cameron and Katherina Weyssin |
[everyone on site] | 4:30pm | Come to float/gate for instructions | Unload float, site signage, label bunkrooms, paper-soap-towels to all bathrooms, loaner bedding etc, prepare royal chambers |
| Kitchen set-up |
Anna de Wilde and Ludwig von Regensburg |
[everyone else on site] | 4:30pm | Kitchen | Unpack food, arrange chiller and food supplies, unpack kitchen equipment, survey site kitchen equipment (one round of photos to confirm details, before our stuff comes out) |
| Dinner preparation A | Ludwig von Regensburg |
ibn Jelal Iuliana de Northwood Caleb Adolphus |
from 4:30pm (or as soon after as kitchen is useable) |
Kitchen | Help Ludwig make dinner - lots of chopping veggies. Ludwig will tell you whether you can go when dinner prep B arrives, or everyone needs to stay and help. |
| Dinner preparation B | Ludwig von Regensburg |
Bryan Burling-Claridge Catalina de Noche |
from 6pm
|
Kitchen | Help Ludwig make dinner |
| Dinner cleanup |
Brusi Anderson of the Shetlands Allessandro von Florenz Isobel le Breton |
from 8:30pm | Kitchen, hall and scullery | Fetch serving dishes from hall, wipe serving tables if needed, wash and put away kitchen dishes and leave kitchen clean for breakfast. | |
| Gate | William/Katherina/Anna | from 5:30pm | Anteroom | Assist people to sign in as they arrive, collect money, etc | |
| Parking | Philippe de Tournay | from 5:30 | parking area | Keep an eye on parking as people arrive, encourage people to park efficiently, provide advice about suitable places | |
| Hall set-up for dinner | William/Katherina |
Cicilia Lyon Calach Dregson Lea Cheval |
7:00 | hall | Set out tables and chairs ready for dinner. |
| Lamps |
Rudiger Adler and Alyenora Brodier |
from 4:30pm | hall | Set hanging lamps ready to use on Saturday night | |
| Hall decorations | William/Katherina |
katherine kerr Bartholomew Baskin Eva y Bwa Ouriel le Fuiz Danyel |
from 4:30pm | hall | |
| Firewood | |||||
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| List Field | William de Cameron |
Dameon Greybeard Madeleine de Eyncourt Bernard Stirling |
after 4:30pm | outside hall | Set up List Field |
| Archery Range | Geoffrey de Wulf | Gareth Robertson | Friday afternoon or first thing Saturday | Pine Grove | Set up archery range ready for shooting. Please check location with stewards before setting up. |
| Tent Set-up | (William) |
Albert Bossard Emrys Twdr |
Friday afternoon or first thing Saturday | by list field | Set up arming tent |
Saturday
| Chore | Person in charge | Helpers | Time | Place | Description |
|---|---|---|---|---|---|
| Breakfast prep | Aveline Goupil |
Bartholomew Baskin Emrys Twdr Lizbet |
from 7am | Kitchen | Help Aveline make and serve breakfast |
| Hall set-up: breakfast |
Leta von Goslar Inigo Missaglia |
7:30am | hall | Check that hall is in a fit state for breakfast, re-set tables and tidy up a bit if it needs it | |
| Breakfast clean-up |
Mathilda de Villiers Suzanne Gibbs |
9am | hall, kitchen and scullery | Collect serving dishes, wipe tables if needed, clean kitchen and wash dishes | |
| Sunshades | Edward Braythwayte |
James of Southron Gaard Beatrice Maria Malatesta Brusi Anderson of the Shetlands Isobel le Breton Allessandro von Firenz |
9am (or a little before if possible) | near list field | Put up Sunshades |
| Royal Sunshades | (Ginevra, royal household) |
Beatrice Maria Malatesta Amalie von Brisache |
9:30am | Sunshades | Set up thrones, etc under sunshades, with anything else necessary to make it comfortable |
| Decorate outside |
Phillipe de Tournay Ceara Shionnach |
9am | list field and balconies | Banners around list field, and overlooking list field from balcony | |
| Archery marshal | Geoffrey de Wulf | Gareth Robertson | 9:30am | Pine Grove | Manage archery contest |
| Armour inspections | William de Cameron | from 11:30am | List Field | Armour inspections for Crown Tournament Entrants | |
| Lunch prep A | Margaretta Haywards |
Cecily de Montgomery Godric of Twynham |
from 10am | Kitchen | Help Margaretta chop carrots, etc |
| Lunch prep B | Margaretta Haywards |
Valentino Salvatore Helewys Myrie Peter of Smithfield Constance of Southron Gaard Connor McCormick |
from 11am | Help Margaretta set out lunch plates | |
| Lunch tables | (Anna) |
Yvonne Gwyn Mathilda de Villiers |
about 11:30 | meet in scullery | Fetch tables from hall, set up tables for Margaretta to serve lunch to |
| Lunch cleanup A - kitchen |
Sinech ingen Chonchobair Yngvildr Hafrdottir |
from 1pm, or when you've eaten your lunch | kitchen | Clean up kitchen, wash dishes used making lunch | |
| Lunch cleanup B - plates |
Philippe de Tournay Eva y Bwa |
from 1pm, or when you've eaten your lunch | meet in scullery | Supervise washing and drying of lunch plates, wash them for anyone who is in a hurry (e.g. Crown entrants and consorts), walk arounnd the site to gather any strays, and see that washed, dried, plates are stacked and returned to the kitchen. See that napkins are collected for laundering. | |
| Tournament snacks | (Anna or Katherina) |
Leta von Goslar Bryan Burling-Claridge Catalina de Noche |
during Crown Tournament; meet after invocation court to decide timing | meet by BBQs |
Prepare snacks, serve to populace, clean up. Use: a table from the hall, some platters, etc from the kitchen, and the BBQs. Prepare during first round, serving during later round(s) as you think appropriate. "Menu": fresh and dried fruit, nuts, chorizo (slice and cook on BBQ) - stewards will give you details on the day |
| Tournament Heralds | |||||
| Tournament Marshals | |||||
| Lists | Maximilian von Monsterberg | Fiora Vespucci | Lists open from 11:30am | List field |
Max: Run Crown Lists. Fiora: help Max get lists set up (fetching a table, etc), and then be a runner/gopher/general assistant during the tournament itself. |
| Water bearer | Ormhilda | during Crown Tournament | List field | Circulate with water, offer it to all who want it, especially fighters between rounds of the tournament. | |
| Retrieve Banners |
William de Wyke Amira de Kent |
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| Feast prep A | Vettoria di Giovanni |
Maheshti al-Barraniya Robert Dolby Idonea of Nordskogen Stephen Peacock Arna Brown Loralein dell'Isolla |
1:30-3:30 | kitchen | |
| Feast prep B | Vettoria di Giovanni |
Maheshti al-Barraniya Robert Dolby Constance of Southron Gaard Edit Simpson Tariq ibn Jelal Juliana de Northwood |
3:30-5:30 | kitchen | |
| Feast C | Vettoria di Giovanni |
Margaretta Haywards Amalie von Brisache |
5:30 to about 7:30 | kitchen | |
| Feast hall set-up | Katherina and William |
Isabel Maria del Aguila Christian Baier Ian Piddington Angele de Savigny |
5pm or end of Investiture Court, whichever comes first | Hall |
Set tables and chairs, set out tablecloths, water carafes, light lamps, etc (Note: not everyone doing this chore will be lifting/carrying stuff) |
| Platers A | Anna de Wilde |
Katherine of Glastonbury Norina Amira de Kent |
4:45pm | Outside kitchen | Help Anna de Wilde present the food in the first credenza course (nibbles) ready for service |
| Platers B | Anna de Wilde |
Katherine of Glastonbury Beatrice Maria Malatesta Ceara Sionnach |
5:30pm | Help Anna de Wilde present the food in the first kitchen course (main course) ready for service | |
| Platers C | Anna de Wilde |
Katherine of Glastonbury Maximilian von Monsterberg Fiora Vespucci |
6:15pm | Help Anna de Wilde present the food in the second kitchen course (second main course) ready for service | |
| Platers D | Anna de Wilde |
Katherine of Glastonbury Yvonne Gwyn Elena Spycer |
7:00pm | Help Anna de Wilde present the food in the final credenza course (nibbles and dessert) ready for service | |
| Feast service | Katherina and William |
Gregory Tortouse de Sloleye Angele Marie de Savigny Adrienne Furet Jason Atkinson |
meet at end of investiture court, or 5pm, whichever comes first | hall | Serve feast |
| Feast dishes A | Anna and Vettoria |
Sinech ingen Chonchobair Cicilia Lyons Harry Lea (not Lea Cheval) |
after first credenza course (nibbles) | scullery and kitchen |
Wash and dry cooking and serving dishes from first credenza/nibbles course. Return cooking dishes to kitchen, serving dishes to Anna and platers. (Note: servers will bring used serving dishes to scullery - no need to collect from tables) |
| Feast dishes B | Anna and Vettoria |
Yngvildr Hafrdottir Luan an Fael Lizbet Suzanne Gibbs |
after first kitchen course (first main course) | scullery and kitchen |
Wash and dry cooking and serving dishes from first kitchen/main course. Return cooking dishes to kitchen, serving dishes to Anna and platers. (Note: servers will bring used serving dishes to scullery - no need to collect from tables) |
| Feast dishes C | Anna and Vettoria |
Robyn atte May Helewys Myrie Peter of Smithfield Ian Piddington |
after second kitchen course (second main course) | scullery and kitchen |
Wash and dry cooking and serving dishes from second kitchen/main course. Return cooking dishes to kitchen, serving dishes to Anna and platers. (Note: servers will bring used serving dishes to scullery - no need to collect from tables) |
| Feast dishes D | Anna and Vettoria |
Stephan Bedford Eleanor Hall Ouriel le Fuiz Danyel Alexandra Allison |
after end of feast | scullery and kitchen |
Wash and dry all remaining kitchen and serving dishes from feast; and put them away. Leave kitchen ready for breakfast cooks / late night snacks. (Note: servers will bring used serving dishes to scullery - no need to collect from tables) |
| Children's Table | Caterina Nuova | feast | near high table |
Caterina will help to entertain the children's table (available to any children under 7 who would like to sit there). Note: parental supervision still required - Caterina is NOT providing a child-care service. Some places will be reserved nearby for parents (as well as the option to sit directly at the kids' table). Young children who would prefer to sit elsewhere in the hall with their parents are perfectly welcome to do so. |
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| High table dishes A | Ginevra |
Maerwynne of Cluain Inigo Missaglia |
end of first kitchen course (first main course - not needed after initial nibbles/credenza course) | high table and scullery |
Collect personal dishes from high table (not serving dishes), wash, dry, and return |
| High table dishes B | Ginevra |
Medb ingen Iaschata Gerel |
end of second kitchen course (second main course) | high table and scullery |
Collect personal dishes from high table (not serving dishes), wash, dry, and return |
| High table dishes C | Ginevra |
Caterina Nuova James of Ildhafn |
end of feast | high table and scullery |
Collect personal dishes from high table (not serving dishes), wash, dry, and return to attendants/baskets for next day |
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| Bonfire | Edward Braythewayte | Bridget Lewis | end of feast | firepit under the oak tree | Set bonfire (may want to do this late afternoon), light it, keep an eye on safety, make sure it's safely extinguished |
| Late night snacks | Edward Braythewayte | Elena Spycer | about 11pm | kitchen | Round up feast left-overs in kitchen (they will be put aside in one place), re-heat if necessary, serve anything that looks like good snacks to the revellers by fire or in hall |
Sunday
| Chore | Person in charge | Helpers | Time | Place | Description |
|---|---|---|---|---|---|
| Breakfast prep | Katherine of Glastonbury |
Edit Simpson Christine Bess Duvaunt Rowland Bridgeford Tailtiu na Gortrua |
7am | kitchen | Make and serve breakfast |
| Breakfast hall setup | Leta von Goslar | 7am | hall |
Check that hall is in a fit state for breakfast, re-set tables and tidy up a bit if it needs it Rope in others as required |
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| Serve breakfast before meeting | Isabel Maria del Aguila | 8:15am | kitchen, royal suite |
Deliver breakfast suitable for Their Majesties and Their family, and the Masters of Defense who will shortly be meeting them, and anyone else They wish (e.g. attendants) to the Royal Privy Chamber |
|
| Breakfast cleanup |
Loralein dell'Isolla Maerwynne of Cluain Eleanor Hall |
from 9am | hall, kitchen and scullery | ||
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Lunch prep A |
Svartr Ormsson |
Bartholomew Baskin Valentino Salvatore |
from 10am | kitchen | Help Svartr chop veggies, etc, to prepare lunch |
| Lunch prep B | Svartr Ormsson |
Cecily de Montgomery Godric of Twynham Bernard Stirling Madeleine de Eyncourt |
from 11am | kitchen | Help Svartr plate lunch ready for service |
| Lunch cleanup A - kitchen |
Steffan Glaube Alexandra Allison Leonie de Grey |
1pm | kitchen | Wash and dry lunch dishes, assist in cleaning kitchen | |
| Lunch cleanup B - plates |
Stephen Peacock Arna Brown |
See that lunch plates are washed, dried and stacked, and that napkins are collected. Wash up for anyone who is in a great hurry (e.g. has to leave site). Wander round to collect any stray platters and napkins. |
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| PACK-UP | |||||
| bunkrooms | stewards | everyone who used one | 1pm | your own bunkrooms |
Clear personal stuff from hall and bunkrooms ASAP
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| bunkroom check | Leonie de Grey | about 1:45 | all bunkrooms | walk through each bunkroom, check for cleanliness, close door if satisfied (rope in crew to clean if not) | |
| bathrooms | Alexandra de Santiago |
Alexandra de Santiago Grim of Thornby Ratbot von Borg
|
from about 1:30 | all bathrooms |
Clean all bathrooms There is a "cleaning box" in the kitchen - back, yellow lid, marked with three red stripes. It contains bleach, gloves, etc. Scrub toilets, wipe basins, mop. There are 5 bathrooms on site: one male and one female for each set of bunkrooms, and one under the stairs by the kitchen. Divide them as you will. |
| Pack and clean kitchen kitchen | Anna de Wilde |
Steffan Glaube Idonea of Nordskogen Dameon Greybeard Bridget Lewis |
from 1pm (but clear own bunk first) |
kitchen |
Pack all baronial gear into correct box, deliver to float Replace all site gear as it was at beginning of event (ask stewards for photos) Assist in dealing with left overs Wipe all surfaces (including chiller), mop floors |
| Pack and clean hall | Katherina Weyssin |
Robyn atte May Calach Dregson Lea Cheval Isabel Winter |
from 1pm (but clear own bunk first) |
hall | Take down banners, fold and pack. Pack all other baronial gear, deliver boxes to float/anteroom. Sweep and mop floor. |
| Pack list field | William de Cameron |
Ratbot von Borg Ranif Pallesser Jajiridai Svartr Ormsson |
after 1pm (but clear own bunk first) |
list field | Collapse list field. Deliver to float. Help pack float if needed. |
Throughout event
| Chore | Person in charge | Helpers | Time | Place | Description |
|---|---|---|---|---|---|
| Tea and coffee | (Anna) | Catalina Oro Sol |
several times a day, as is convenient |
servery, end of hall |
Check that the tea- and coffee- station in the servery is well stocked and tidy, replace anything that it needs - milk, sugar, tea-spoons, etc. Anna de Wilde will provide any advice or assistance needed. |
| Laundry | Jan Howard | after lunch saturday, after feast | laundry (by scullery) |
after Saturday lunch, wash napkins, then dry them, fold for Sunday. After feast (or Sunday morning) wash and dry tablecloths (if this seems feasible - don't bust a gut!) There is a coin-operated washer and dryer in the laundry, by the scullery. The stewards will have coins for you. |
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| Bathroom check |
Catalina Oro Sol Albert Bossard |
morning and evening Saturday, Sunday morning |
check all bathrooms |
Check that there is toilet paper, soap, and a reasonably clean and dry hand towel; and that they are reasonably clean and tidy. There are five bathrooms on site: a male and a female bathroom at the end of each bunk building, and a small bathroom under the stairs next to the kitchen. Albert, please do both male bathrooms all both days, and the kitchen one on Saturday. Catalina, please do both female bathrooms both days, and the ktichen one on Sunday morning.
NOTE: someone else is assigned to clean the bathrooms at the end of the event: you job is to see that they're well-stocked and reasonably clean during the event. (Catalina: if serious cleaning is required, feel free to rope in another helper, or ask the stewards for help). |
Thank yous!
Many people have done (or will do) many things for this event beyond those that make it onto the chores roster. Thanks in advance to all of you who will pitch in at the event, above and beyond your "share": you are the best of us.
Below is a - very incomplete - list of the extra things people are already doing for this event, that have not made it onto the list above:
- hanging lamps - Rudiger and Aleynora
- trial feast dinner - Vettoria, Maheshti, Robert, Anna, Katherine and all the others who made this work (including diners!)
- re-painting thrones - William de Cameron
- pre-baking pies for lunch - Anna, Katherine, Katherina, Jess
- helping Their Majesties and Their Excellencies - Ginevra, Katherne, several many others of their households
- heralds, marshals, attendants, competition judges, performers and more
- making sure the Master of Defense ceremony goes well - Leonie, Leofric, Blodeuwydd, Their Majesties, Dameon, William, Caleb, Ludwig, and the Order of the White Scarf (and many more)
- transport for baronial gear - Isabel, Bridget, Amira for lending your trailers and floats
- quartermaster - Ludwig, for storing the stuff the rest of the time
- firewood - Isabel Winter
- arranging competitions before event - Edward, William
- general set-up - so many of you I can't list you all - but thank you to every one of you who has volunteered to come early and help set up
- pack-down - the same thanks to all of you who have offered to stay and help pack up
- entertainments - Elizabeth, Elena, and all the wonderful performers who have been practicing so hard, making new things, learning new material
- hospitality - all of you who are billeting a traveller, lending some gear, offering a ride, looking after a newcomer, lending clothes, etc
- tokens - Bastian for making them, Ginevra for bringing and stringing them
- candy - Vettoria is not only cooking the feast, but has making many different candies, for months
- gardeners - all you who've grown herbs, or offered produce for the event
- horses - Isabel Winter
- fixing archery frames - William de Cameron
- soteltie making - Maheshti
- banners - we're borrowing banners from Cluain, and even Southron Gaard - thanks to those who've arranged and transported them
And finally ... everyone who's taken the time to drop a friendly note to the stewards. Your kind, appreciative words have made such a difference.