Shared note-book for the stewarding team - scribble at will.
Ideas
- Feast service
- behind credenza, in server area, tape up
- menu - preferably annotated with the distinguishing features of each dish
- schedule
- entertainment schedule
- chores list for dishwashers + washing priorities for each course
- list of people with dietary reqs
- layout of hall, so location of above can be flagged; with service groups, etc.
- plus also - water for servers and those plating
- food for servers and those plating (stuff that keeps fingers clean)
- Screen off/hide the area behind credenza to create more space for plating, as servery is was pushed for space when plating for 50 people at a feast.
- pens
- notepaper
- torch?
- lip balm
- napkin/wipes
- clock - preferably with visible display (i.e. not cell-phone you have to check)
- "spare" tables behind/to sides of high table, for attendants to remove dishes to during raising of cloths; also for storing HT feast gear after washing but before service of course, etc - keep table clear of dirty dishes except when in use
- kids table
- chair in quiet corner for feast cook
- narrow bench in front of / just under high table, or kneeling cushions, for those talking to people on HT
- door of royal room: as well as suitable signage (e.g. "Royal Chambers") add one with "to make an appointment with Their Majesties talk to [name of chamberlaine][photo of chamberlaine]; to have an item included in court talk to [name of herald in charge][photo of herald]".
- tokens: napkins? buttons? (talk to Ed?)
- bag of ice, as well as usual first-aid kit
- "chronicler" for tournament, to inform rest of kingdom
- approach others to lend banners - Ludwig
- invite site-managers to attend feast
- experiment more with oil for lighting
- annotated map of region with medical centre, bank, etc
- ask custodian about stakes in ground (tent pegs are ok)
- ask custodian about animals on site (horses, dogs, etc)
- tokens: ask for ideas on Ildhafn list
- chase people for payment at fortnightly intervals, closer near event. At close of bookings, those who haven't paid get 5 days or booking cancelled (with notice)
- Have two months to report, but that period contains Christmas and CF. Get it done in November. Collect receipts at event where possible (or have them scanned before event).
- Booking confirmation from steward includes submission number as reference for reeve
- Bonfire: table with large water container by bonfire
- Add water bearers to chores list
- Eleanor to have complete plating plan during feast, so she can prioritise washing without needing to consult Anna
- trumpeter!
- Bank cash on Saturday, if anyone suitable is going to Papakura (nearest kiwibank)
To add to proposal
- transport: Isabel's horse float
- rationale/evidence for budget items
- infrastructure (QM gear, list field, sunshades, etc)
- dealing with cash/gate
- rationale for finding rest of cooks later
- split feast budget into portions; also lunch (talk to Vettoria)
- spiffiness of our list field
Things to make or do
(These aren't necessarily just for November Crown, but they're things we want done by November Crown.)
- list field:
- drill remaining oct holes
- taper ends of poles
- score poles with depth gauges
- second drift
- more banner poles
- canvas roll/bag for accoutrements
- print and laminate diagrams and pole-numbers for common set-up patterns
- "how-to" write up
- site signage ("this way to archery field" etc)
- flags for dietary reqs
- re-paint SCA signs, add second pig-tail so they can't rotate
- stencil lymphads on curtains?
- engrave/label ALL remaining kitchen and service gear
- printed inventories for kitchen stuff - check in and out
- hooks behind credenza
- stamp napkins? (same stamps as Midwinter 2010)
- silk flowers?
Things to acquire
(These aren't necessarily just for November Crown, but they're things we want by November Crown.)
- extra mallet for list field; also tent pegs; also club hammer for pegs
- tool-kit for plating - set ladles, etc, just for plating room
- smaller feast service
- bowls - smallish soup bowl - "stew for four"
- small platters - credenza course for four
- tablespoons - serving stew etc at table
- teaspoons - serving sauces at table
- tiny bowls (mong cup sized) - serving sauce to table - maybe investigate what sauces were served in?
- consider reducing numbers of large ladles, large serving spoons?
- service set for high table - "gold service"
- napkins
- baskets
- personal serving towels for William and Katherina
- brass ewering kit (again, probably personally owned) (have ceramic already)
- more/new SCA signs?