Minutes - June 06

Ildhafn Council Meeting : 26 June 2006

======================================

Present: David, Wendy, Phil, Kelsie, Clare

Apologies: Karen, Gary, Michaela, Nick

Report emailed: Ross

Meeting opened: 7:40pm

Officer reports

===============

Seneschal (David)

---------

The Bloth happened. Yay!

David nominally steps down as Seneschal in 6 months time. Please start giving consideration to this position if you are interested.

Fencing (David)

-------

Tournament at the Bloth was a great success, with 5 combatants taking part and a lot of interest from passers by.

Will be looking at alternative venues for weekly practice.

Marshal (Ross)

-------

Marshalls report for this month is for Yesterdays tournament

Great day, 2 tournaments which were both successful and fun for both the spectators and participants

Rapier tournament 5 participants

Roses Tourney 6 participants

No injuries or issues.

Authorised 2 new rapier marshalls

I think the only thing from my perspective is the tournament participants were made up of the mainly the same group of people who have been around for a "long" time and while its great we are all still playing I think we need to be very mindful of taking every opportunity to get people involved not only at training level but somehow getting them to turn out for events like this. Using Cluain as the example we have 12 authorised fighters but only 2 could make the biggest tournament we have had on offer for some months.

I don't have an answer but we need to keep looking and working on this.

ACTION: Need to fix the list poles.

Herald (Claire/Phil)

------

Stepped up as Herald at the Bloth.

Have received the various boxes of stuff from Phil, and will be collecting other books etc which Kelsie has.

No updates at this time on requirements for Coronation, need to start pushing the Crown into making some decisions on ceremonies.

ACTION: Claire to liaise with Roger

Chatelaine (Wendy)

----------

Attended the tournaments and the feast, talked to lots of members of the public.

The advert placed in the Central Leader worked well, and brought a number of people along to the tournaments, although none to the feast.

Suggestion made that next time we try The Aucklander as well.

We need to make some small flyers or handouts of some kind.

ACTION: Wendy to look at this after Coronation.

Have returned most of the loan garb to Helen.

Wendy would like to borrow some garb to wear to the Abbey Festival in Brisbane.

Another family is shortly to be moving to Auckland from the USA.

Wendy will point them in the direction of Derek and Kelsie.

Have received from Theresa a selection of costuming and cooking books, some FTTs and Crown Prints etc, which will be useful for the A&S nights.

A&S (Michaela)

---

Have ribbons for Coronation A&S, and a printer to print off entry forms.

Have yet to find the bells needed for prizes but are still looking.

Events

======

Bloth

- Profit of $202.78

- 58 attendees

- Pork pies during the tournaments were popular

- A need for warm drinks (mulled apple juice etc) for cold tournament days in future would be good.

- 5 leftover prepaid envelopes have been given to David for Baronial use.

- Receipts received for various stuff

- Cheques need to be issued to:

$223.35 -> David

$229.47 -> Wendy

$20 -> Kelsie (refund for children)

$27 -> Nicole Landers (refund)

$70 -> SCANZ (Day members)

$58 -> SCANZ (Kingdom levy)

- $374.30 (cash) received from Wendy from Bloth bookings, David to forward to Gary.

- Medieval shop owes us $135 from bookings they took - Ted from the hall was very happy with our cleaning, and wishes to know if we're interested in returning next year.

- Hall deposit cheque will be forthcoming shortly.

- On the whole, everyone booked very very late - over half after the booking deadline.

- Unfortunately the noticeboard that was booked to assist in advertising the event was never utilised due to painting errors and miscommunication from the people involved.

- Two bookings were made with promises of money but the person did not show up. While bookings are not normally accepted without payment, it was done in this case. David to approach the people about paying $15 to cover their food costs.

Coronation

- Some items (banners etc) collected by the good folk of Cluain while at the Bloth.

General Business

================

The napkins made for Crown Tourney have all gone walkabout. If you know the location of any, please contact David.

Likewise, the marshals tabards are currently missing.

Kelsie to figure out how much canvas is required to make some loaner fencing gear.

Need to make some "S" hooks to help hang banners in some halls

There is leftover cheese, butter, honey and bacon from the Bloth which will be sent to Coronation with Andrew.

Approved Wendy taking the tablecloths to a laundromat. This cost will in future be made part of event budgets.

Meeting closed at 8:45pm.

Next meeting

============

Next meeting will be on Monday 31st of July, 7:30pm.


	Minutes - June 06 Ildhafn Council Meeting : 26 June 2006 ====================================== Present: David, Wendy, Phil, Kelsie, Clare Apologies: Karen, Gary, Michaela, Nick Report emailed: Ross Meeting opened: 7:40pm Officer reports =============== Seneschal (David) --------- The Bloth happened. Yay! David nominally steps down as Seneschal in 6 months time. Please start giving consideration to this position if you are interested. Fencing (David) ------- Tournament at the Bloth was a great success, with 5 combatants taking part and a lot of interest from passers by. Will be looking at alternative venues for weekly practice. Marshal (Ross) ------- Marshalls report for this month is for Yesterdays tournament Great day, 2 tournaments which were both successful and fun for both the spectators and participants Rapier tournament 5 participants Roses Tourney 6 participants No injuries or issues. Authorised 2 new rapier marshalls I think the only thing from my perspective is the tournament participants were made up of the mainly the same group of people who have been around for a "long" time and while its great we are all still playing I think we need to be very mindful of taking every opportunity to get people involved not only at training level but somehow getting them to turn out for events like this. Using Cluain as the example we have 12 authorised fighters but only 2 could make the biggest tournament we have had on offer for some months. I don't have an answer but we need to keep looking and working on this. ACTION: Need to fix the list poles. Herald (Claire/Phil) ------ Stepped up as Herald at the Bloth. Have received the various boxes of stuff from Phil, and will be collecting other books etc which Kelsie has. No updates at this time on requirements for Coronation, need to start pushing the Crown into making some decisions on ceremonies. ACTION: Claire to liaise with Roger Chatelaine (Wendy) ---------- Attended the tournaments and the feast, talked to lots of members of the public. The advert placed in the Central Leader worked well, and brought a number of people along to the tournaments, although none to the feast. Suggestion made that next time we try The Aucklander as well. We need to make some small flyers or handouts of some kind. ACTION: Wendy to look at this after Coronation. Have returned most of the loan garb to Helen. Wendy would like to borrow some garb to wear to the Abbey Festival in Brisbane. Another family is shortly to be moving to Auckland from the USA. Wendy will point them in the direction of Derek and Kelsie. Have received from Theresa a selection of costuming and cooking books, some FTTs and Crown Prints etc, which will be useful for the A&S nights. A&S (Michaela) --- Have ribbons for Coronation A&S, and a printer to print off entry forms. Have yet to find the bells needed for prizes but are still looking. Events ====== Bloth - Profit of $202.78 - 58 attendees - Pork pies during the tournaments were popular - A need for warm drinks (mulled apple juice etc) for cold tournament days in future would be good. - 5 leftover prepaid envelopes have been given to David for Baronial use. - Receipts received for various stuff - Cheques need to be issued to: $223.35 -> David $229.47 -> Wendy $20 -> Kelsie (refund for children) $27 -> Nicole Landers (refund) $70 -> SCANZ (Day members) $58 -> SCANZ (Kingdom levy) - $374.30 (cash) received from Wendy from Bloth bookings, David to forward to Gary. - Medieval shop owes us $135 from bookings they took - Ted from the hall was very happy with our cleaning, and wishes to know if we're interested in returning next year. - Hall deposit cheque will be forthcoming shortly. - On the whole, everyone booked very very late - over half after the booking deadline. - Unfortunately the noticeboard that was booked to assist in advertising the event was never utilised due to painting errors and miscommunication from the people involved. - Two bookings were made with promises of money but the person did not show up. While bookings are not normally accepted without payment, it was done in this case. David to approach the people about paying $15 to cover their food costs. Coronation - Some items (banners etc) collected by the good folk of Cluain while at the Bloth. General Business ================ The napkins made for Crown Tourney have all gone walkabout. If you know the location of any, please contact David. Likewise, the marshals tabards are currently missing. Kelsie to figure out how much canvas is required to make some loaner fencing gear. Need to make some "S" hooks to help hang banners in some halls There is leftover cheese, butter, honey and bacon from the Bloth which will be sent to Coronation with Andrew. Approved Wendy taking the tablecloths to a laundromat. This cost will in future be made part of event budgets. Meeting closed at 8:45pm. Next meeting ============ Next meeting will be on Monday 31st of July, 7:30pm.