Report on the Ildhafn campsite at Canterbury Faire in 2014: meals, campsite gear, organisation, etc.
Income - $766.50
- $235 - campsite contributions
- $531.50 - meals
|Cook/purchaser||Budget (for food)||Total spent||Spent on food||Spent on campsite||Comments|
|Katherina/William||$252||$243.96||$214.98||$28.98 (lamp oil and chiller space)||additions (e.g. chiller space) discussed at January council meeting|
|Edward||$248||$291.80||$285.8||$6 (box for chiller)||went over budget with stewards' consent; covered by Katherina's excess|
|Vettoria||$31.50||$22.80||all||-||William acquired sausages on site|
+ <$235 (camp)
|$558.56||$523.58 (food)||$34.98 (camp)|
We spent $523.58 of our budget of $531.50 on food, giving a profit of $7.32.
We gathered $235 in camp contributions. Of this we have spent $34.98 on lamp-oil, a box for the chiller, and renting chiller-space from Green Dragon (thanks!). Thus we have $200.02 remaining which we may contribute to Rudiger and Alyenora's expenses in getting the sunshades, etc, to CF.
Reciepts and reimbursements
Reimbursements for food an sundries are complete (thanks, Nora!). Receipts have been forwarded to the reeve. Katherine Davies (Katherina Weyssin) paid $15 in cash to Grim of Thonrby (Rob McIntyre) for chiller hire, so doesn't have a formal receipt for that. However, she's forwarded to the council list the email from Rob confirming that transaction.
Partail reimbursement for trailer
Rudiger has provided his receipt for taking 2 adults, 1 car, 1 trailer on the InterIslander ferry, for a total of $767.00
William has provided, for comparison, her receipt for taking 2 adults, 1 car, no trailer, on the same ferry, similar sailings and booking times, for $424.
The difference will be trailer cost (InterIslander does not itemise this): $343.
I propose we give Rudiger and Aleynora a partial reimbursement of either $200 (nice round number) or $207.34 (the sum of all remaining CF moneys). Details TBC at the February council meeting.
Meal plan - comments
The meal plan worked well.
People chose a wide range of meals. There were anything from 4 to 14 people eating at a given meal.
The pre-booked chippie-run for the first Saturday dinner worked well, as did calling ahead with our order. Katherine spent about $100 on it. It's essential with this large order to take notes of what each thing costs (thanks for your help with that, Katherine!).
I'll update the inventory online from these notes.
Things added to the chests this year (non-consumables)
- 9 spoons
- bug spray
- tarpaulin - 12' x 16'
- 6 platters (my notes say 8, but my memory says 6)
- safety pins
- washing line
- safety pins
- ~20 plastic pegs
- wooden chopping board
There are 6 unused cylinders and 2 partly used in the chests. Bought 8 this year, plus there were 5 left from last year, so we went through about 7. I would buy another 4-8 for next year, depending on how many meals are to be cooked, and whether anyone is bringing a larger gas-bottle. (Ed primarily used his gas-bottle and burner for cooking breakfasts).
We used about 2L of lamp-oil through the week, burning the lamps from sunset to about midnight each night.
Consumables we don't need to get next year (there is plenty in the chests)
Consumables we should get more of next year:
- laundry liquid
- lamp oil
- guy rope flags
Things people have suggested that we add to our kit (discuss closer to next CF)
- kettle or billy
- 3rd burner
- washing up basins
- spatula, non-stick
- coffee plunger
- canvas bags for loaner feast-gear
- butter dish
- spare bobby pins
- roll for implements
- knife sheath
- duct tape
I'd recommend going with the chores again. No-one complained about doing them; the dishes were always done; and many people commented on our beautiful and tidy campsite. Posting the chores roster inside the lids of the chests seemed to work well.
Gear in storage unit
The new storage unit is excellent, and spacious. It's also much further from our camp: we'll need cars to transport stuff. Labelling is essential, as always.
Those with personal gear in the storage unit need to get it out and replace it themselves, or arrange for someone else to do it for them.